Privacy Notice –
The INSPIRE Consortium may collect personal information from you via this website, for example, if you register with us for services, in order to receive news and announcements, or when applying for Access, and your information may be stored manually or electronically.
This Privacy Notice explains how we use personal information collected via this website. It outlines the types of data that we hold and how we use it. We aim to be clear when we collect your personal information, and not do anything you would not reasonably expect. In collecting and using (processing) your personal information we must comply with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. We will only use the personal information you provide to deliver the services you have requested, or for our lawful, disclosed purposes.
1. What is personal data (also known as personal information)?
‘Personal information’ means any information which relates to or identifies you as an individual (e.g. name, date of birth, postcode etc.) and includes information which may not explicitly identify you (e.g. where your name has been removed) but which nevertheless does identify you if it is combined with other information that is readily available.
2. Who will process my personal information?
The information provided here applies to the use, sharing and disclosure (processing) of your personal information by the INSIRE consortium (lead by the University of Manchester) for the purpose of: INSPIRE related events (if you have expressed an interest), information updates (if you have signed up to the mailing list) and Access applications (if you have applied for Access via the portal). Further information about how your information may be shared is included in Section 4. According to data protection law the University of Manchester is a Data Controller for processing via this website.
3. What personal information will you process?
The Personal Information that we collect depends on the context of your interactions with the INSPIRE website and consortium, the features you use, your location and applicable law.
Information you provide to us: You (or your organisation) may provide certain Personal Information to us when you sign up for an Access User account, consult with the INSPIRE Consortium, send us an email, or communicate with us in any other way.
This information may include:
- Personal contact details (such as your name, date of birth, gender)
- Business contact information (job title, organisation, location, phone number, email address, and country);
- Details about your current research, employment and academic/study interests
- If you are involved in an Access application at one of the INSPIRE Access Facilities, information and details of your application will be made available to staff at the Access Provider involved in the experiment.
- Marketing information (such as your contact preferences);
- Account log-in credentials (such as your email address or username and password when you sign up for an account with us);
4. What is the purpose of the processing under data protection law?
We will only process the Personal Information we collect or receive through the website for the purposes identified below:
- for the performance of tasks we carry out in the public interest (e.g. supporting access to training programmes, educational meetings, open nights)
- for compliance with a legal obligation
- for the pursuit of the legitimate interests of the consortium or an external organisation (e.g. to send information such as newsletters or invitations to participate in connected INSPIRE events). You can choose to change your preferences at any time.
5. Can you provide examples of the processing?
The personal information that you provide to us when you make an application, register an interest in, or sign up for, or otherwise engage with, events/activities/updates will be processed for a range of purposes connected with the INSPIRE project, including the purposes of:
5.1. enabling your participation in events or programmes
5.2. delivering facilities or services to you, for example Access provision
5.3. tracking future outcomes of Access Projects
5.4. monitoring and research including (but not limited to) evaluation of the impact of events/activities (including events not organised by the University)
5.5. producing statistics, including application and participation numbers, and participant outcome.
5.6. to communicate effectively with you by post, email and phone, including the distribution of relevant newsletters and circulars containing information the INSPIRE Consortium considers necessary to support your experience as a participant/as someone who has expressed an interest in the project. Where appropriate you will be given the opportunity to opt-out of receiving some communications from us
6. Who will my personal information be shared with?
In addition to sharing your personal information with relevant INSPIRE Consortium members for the purposes of supporting the Access Projects, events or initiatives you are involved, we will share some of your personal information (Personal contact details: name, date of birth, gender; Business contact information: job title, organization, location; Details about your current research) with the European Research Council in annual reports. This information will be kept confidential outside of these organisations and will not be used for any other purposes than those outlined in this policy.
7. How long will my personal information be kept for?
If you attend any particular event/activity, or apply for Access via the INSPIRE website we will only retain certain detailed information that we need for the purposes of event/activity administration for as long as necessary to serve that purpose. We will also retain some of your key personal information in order to fulfil the H2020 project reporting requirements and the length of this will be in line with the INSPIRE Data Management Plan (Del 4.1)
After these periods, any personal information will be removed from our records, and only the anonymised data extract will be retained for secondary research purposes.
8. What are my rights in connection with my personal information?
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it
- Request the transfer of your personal information to another party
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
If you would like to exercise any of these rights, you should contact the University Data Protection Officer by email: firstname.lastname@example.org. Alternatively you can write to The Information Governance Office, University of Manchester, Christie Building, Oxford Road, Manchester M13 9PL. Further information about your rights is available from the University’s data protection web pages.
9. Who can I contact? If you have any questions about how your personal information is used, or wish to exercise any of your rights, please consult the University’s data protection webpages at [http://www.dataprotection.manchester.ac.uk/policiesandprocedures/]. If you need further assistance, please contact the University’s Data Protection Officer:
Information Governance Office
The University of Manchester
+44 (0)161 306 2473 or +44 (0)161 275 811114.
How do I complain?
If you are not happy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/